Have you ever had the problem of young employees quitting without sticking around because of poor internal communication?
If you want to retain young employees and revitalize communication, it is a good idea to introduce a mentoring system. In this article, we will introduce what a mentor system is, its outline, and how to implement it.
Significance of introducing the mentor system
First of all, let’s take a look at the contents of the mentor system and the purpose of introducing the mentor system.
What is the Mentor System?
The mentor system is a system in which new employees or young employees who have been with the company for a short time (mentees) are assigned senior employees who are in a similar position (mentors) to support them.
The role of the mentor is to provide a wide range of support, not limited to work-related support. In the mentoring system, special emphasis is placed on mental support. The mentor system is characterized by a different way of providing support from the OJT system, which provides work-related support through practical guidance.
In most cases, senior employees from different departments are chosen as mentors to provide support.
Younger employees can be encouraged to grow
The mentor system can provide a safe place in the company for new employees to have a mentor, someone they can easily consult with. The expected results are retention in the company and personal growth of the mentee.
In addition to the mentees receiving support, there are also benefits for the mentors. This is because mentoring young employees who are in a similar position to the mentee gives them a stronger sense of responsibility and helps them develop management skills. This leads to the growth of the young employees as a whole, and for the mentors, it helps them move up to management positions.
Building relationships within the company
The mentoring system is also expected to build relationships within the company. Because having a senior member of a different department as a mentor can create a connection with another department and trigger the activation of internal communication.
Furthermore, better relationships within the company will make it easier to share the company’s philosophy and pass on business know-how. The mentor system is also meaningful in the sense that new employees can find their place in the company and can easily communicate with other employees.
Points to keep in mind when operating a mentoring system
The mentoring system is beneficial for the mentee, the mentor, and the company as a whole. However, if the system is not operated well, it will not have the desired effect. Therefore, here are three points to keep in mind when operating a mentoring system.
Establishing a support system
When adopting a mentoring system, it is important not to leave it up to the mentor and mentee.
Mentors are often senior members of other departments, so if the mentee and mentor are paired up without building a relationship of trust, the conversation will end up being superficial rather than supportive.
To make the mentoring system effective, an environment that can support both mentors and mentees should be created. To this end, a person in charge should be assigned to ensure the smooth operation of the system. Set the rules
The role of the mentor should vary from company to company. In order to guide the mentoring system in the direction intended by the company, the necessary rules should be established.
For example, the scope of confidentiality when the mentor meets with the mentee, the method and time of the meeting, the frequency of the meeting, the time required per meeting, and the content.
By setting rules and encouraging regular meetings, the mentoring system will become more meaningful.
Evaluating the Mentor
Employees who are selected as mentors have to provide support as mentors in addition to their own work. Without any benefits, they will not be able to provide support.
The company needs to set a goal for the mentee so that the mentor can be proactive in providing support, and create an environment where the mentor’s contribution can be evaluated from the goal.
The mentor’s contribution should be visibly reflected in the form of allowances and bonuses, in addition to personnel evaluations.
Making the mentoring system more convenient by using tools
In order to operate the mentoring system effectively, it is good to incorporate tools.
What functions do you need?
What features are needed?
Easy communication with the same feeling as SNS
You can see your progress visually with the photo action function.
For effective operation of the mentoring system, please visit Goalous. It’s a good idea. For more information, it is convenient to use the “Contact Us” form, which takes only a minute to complete.
Goalous also offers free seminars to help with goal management and organizational revitalization. If you want to gather information, please check out the free seminars below.
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The mentoring system is a suitable means for retention in the company and revitalization of communication.
However, if it is not operated well, the expected effects will not be seen. To operate the system effectively, please visit Goalous, which has all the necessary functions. It is recommended to use a tool that has all the necessary functions.