In recent years, a variety of systems and tools have been developed that can be used in business situations, and more and more companies are turning the corner to eliminate the dependency of work.
Attribution refers to the state in which there are tasks that can only be performed by specific employees. When a work style that is biased toward the use of a single person is firmly established, there are many problems such as stagnation in the progress of work when the person in charge is absent.
So, what are the causes of dependency, and what can be done to eliminate it? In this article, we will introduce the factors that lead to dependency and the key points to eliminate it.
Main Causes of Inherent Humanization
Highly specialized work.
The more specialized a task is, the more special knowledge, skills and experience are required, the more likely it is that it will lead to the occurrence of attribution. The concentration of knowledge and experience that occurs makes it difficult to disseminate and distribute knowledge and know-how, which is also a factor in the occurrence of dependency.
Inability to secure time for information sharing
Inability to secure time for information sharing is another reason for the occurrence of dependency.
If we are too busy with other work to share information, it becomes difficult for other employees to see what work needs to be done and how it needs to be done, and the “black boxing of work” progresses.
Particularly in the case of the aforementioned tasks that require specialization, the number of employees who can take charge of them will be limited, and those in charge will have less time and energy to spare.
Because the work is so specialized, only certain employees can carry out the work, and other employees are unable to follow up, making it difficult to distribute the workload.
As a result, it may be difficult to secure time for information sharing due to the concentrated burden and busy schedule, and this may be a factor in the further development of individualization.
How to eliminate genusification
What are the most effective ways to eliminate attribution? Here, we will introduce some of the methods used to eliminate dependency and points that will help reduce the burden on those in charge.
Standardize work
In order to eliminate dependency, it is necessary to standardize operations. If dependency is a situation where specialized work is concentrated only on certain employees, standardization is a way to distribute the concentrated work.
The key is to clarify manuals and work flow so that any employee can proceed with a certain type of work.
This will also help reduce the burden on the person in charge by making it possible to distribute and take charge of tasks other than those that require a certain level of expertise.
Using useful tools for information sharing
Using tools for information sharing is also an effective way to eliminate dependency.
By minimizing the time and effort required for information sharing, it becomes possible to share information in real time without putting it off.
In order to improve the speed of information sharing among employees, there are ways to introduce task management tools and internal SNS.
Effective use of the tools will help reduce the amount of time spent on creating e-mails for business communication and business interruptions while answering phone calls.
As a result, the efficiency of business communication and dissemination will be improved, and it will be possible to both increase the speed of information sharing and improve the efficiency of communication.
However, when introducing a tool, it is important to clarify how it will be used and the purpose of its introduction, and select the most appropriate one for your company.
If you want to eliminate humanization, we recommend using Goalous!
To eliminate dependency, we recommend using the SNS-type goal management tool Goalous, a SNS-type goal management tool, is also effective. .
Goalous‘s unique goal and message functions can be used to visualize the goals and progress of the entire team and each employee. By using the unique goal and message functions, it becomes possible to visualize the goals and progress of the entire team and each employee.
By visualizing the progress, it is easy to share information among team members, activate communication, and let everyone know what activities have been carried out.
Since solutions can be shared among members when unclear points arise, it is possible to prevent the concentration of workload on specific employees.
In addition, since the progress status can be seen at a glance, it will be possible to establish a system in which tasks that are lagging behind can be noticed at an early stage and mutually followed up on.
As one of the means to improve the speed of information sharing and visualize the progress of work in order to eliminate dependency, Goalous You may want to consider implementing this.
Colorkrew, the developer and operator of Goalous, is also holding free seminars to help you set, share, and manage your goals. They also hold free seminars.
It’s a great way to learn how to share information and tasks in order to eliminate the need for human resources.
Free seminar by Colorkrew, the developer of Goalous, is available at here.
Summary
The elimination of personalization will ultimately lead to a reduction in the workload of employees and help create an environment where they can focus on their highly specialized work.
However, it is also beneficial for jobs that require a high degree of confidentiality and for jobs that require a high degree of individuality, such as customer service.
It is important to consider the scope of work that can be standardized to increase efficiency when eliminating the need for humanization.
